> ## Documentation Index
> Fetch the complete documentation index at: https://docs.yrka.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Clock in, clock out, and enter time in Yrka

> Use Yrka's Time Entry tab to clock in and out, add manual time entries with jobs and drive time, manage device drafts, and resolve time entry issues.

Time Entry is where you record your work hours in Yrka. Depending on what your organization has enabled, you may clock in and out in real time, submit manual time entries after the fact, or both. The Time Entry tab is available from the main navigation, and recent entries always appear at the bottom so you can confirm your work was recorded.

<Note>
  Your organization controls which time entry modes are available to you. If clock in/out or manual entry is missing, ask your manager to verify your access settings.
</Note>

## Clock in and out

When clock entry is enabled, a **Clock Flow** card appears at the top of Time Entry showing your current clock state.

<Steps>
  <Step title="Open Time Entry">
    Select **Time Entry** from the navigation bar.
  </Step>

  <Step title="Review the Clock Flow card">
    The card shows whether you are currently clocked in or out.
  </Step>

  <Step title="Select Clock In">
    When you are ready to start work, select **Clock In**. If your shift has not started yet, you may see a schedule-window message — your organization can warn you, block early clock-in, or flag it for manager review.
  </Step>

  <Step title="Select Clock Out">
    When you finish work, select **Clock Out**. Review any message that appears — it may mention an early departure, an overrun, break confirmation, or an automatic clock-out threshold.
  </Step>

  <Step title="Confirm the entry">
    Wait for the success message and check Recent Entries to confirm the new or closed entry appears.
  </Step>
</Steps>

<Warning>
  If location is required by your organization's policy and your device cannot provide it, your clock action may be blocked. See the [location prompts section](#location-prompts) below for help.
</Warning>

## Add a manual time entry

Manual entry lets you submit time for a specific date and job without using the real-time clock flow.

<Steps>
  <Step title="Open Time Entry">
    Select **Time Entry** from the navigation bar.
  </Step>

  <Step title="Choose a job">
    Start typing a job title. Select the matching company job from the list when it appears. If no company job matches, type your own recent title.
  </Step>

  <Step title="Enter the date and times">
    Set the date and enter **Time In**. Add **Time Out** when you know it. Both date and Time In are required to save the entry.
  </Step>

  <Step title="Add break minutes">
    If you took an unpaid break, enter the minutes so they are subtracted from your paid hours.
  </Step>

  <Step title="Add drive time (if applicable)">
    If your organization tracks drive time, enter the number of hours in the drive time field. Drive time is recorded separately from worked hours.
  </Step>

  <Step title="Add a note (optional)">
    Notes help explain the entry for your manager during review.
  </Step>

  <Step title="Save the entry">
    Select **Save Time Entry**. The entry appears in Recent Entries and in your Schedule's selected-day panel.
  </Step>
</Steps>

## Jobs, drive time, and breaks

The job field links your time to the correct type of work. When you select a company job from the catalog, Yrka stores the job code automatically. Drive time and break minutes are separate fields:

* **Drive time** — enter whole hours; shown as a separate badge on the entry
* **Unpaid break minutes** — subtracted from paid hours after Yrka calculates your total

<Tip>
  Ask your manager which job title to use if the list is unclear or if multiple options seem like they could apply.
</Tip>

## Device drafts

On larger screens, you can save an unfinished entry as a draft on your device before submitting it.

* Select **Save draft on this device** to preserve your progress
* When you return, select **Load draft** to pick up where you left off
* Select **Discard** to start over

<Warning>
  A draft saved on one device does not appear on other devices. Drafts are also not submitted timecards — they only count once the server accepts the saved entry.
</Warning>

## Offline queue

If you submit a clock action or manual entry while offline, Yrka queues it locally and syncs it when you reconnect.

<Steps>
  <Step title="Submit as usual">
    Attempt the clock action or save the entry normally. The app shows a queue message if you are offline.
  </Step>

  <Step title="Leave the queued item in place">
    Do not submit a duplicate entry. Leave the queued action as-is.
  </Step>

  <Step title="Reconnect">
    When your network returns, Yrka syncs automatically. Refresh the app if the queue does not clear on its own.
  </Step>

  <Step title="Confirm the result">
    Check that the entry moves out of the queued state. If it fails due to a policy conflict, follow the visible needs-review message.
  </Step>
</Steps>

<Info>
  File uploads, AI chat, approvals, and account actions are online-only and are not added to the offline queue.
</Info>

## Location prompts

Some organizations use your browser location as context when you clock in or submit time.

<Tabs>
  <Tab title="Location is optional">
    You can continue without providing location. Your entry is accepted, but managers may see a note that location was not captured.
  </Tab>

  <Tab title="Location is required">
    You must allow location before the action can proceed. If your browser or device blocks location, grant permission in your browser or device settings and try again.
  </Tab>

  <Tab title="Geofence review">
    If you are outside the expected area for a job or site, your entry is still recorded but flagged for manager review. This is review context — it is not an automatic compliance decision.
  </Tab>
</Tabs>

<Note>
  Yrka does not collect your location in the background. Location is only captured at the moment you clock in or submit a manual entry.
</Note>

## Fixing time entry issues

If an entry is wrong, blocked, or waiting for review, here is what to do:

| Status                  | What it means           | Next step                     |
| ----------------------- | ----------------------- | ----------------------------- |
| Queued                  | Not yet synced          | Stay connected and wait       |
| Synced                  | Accepted by Yrka        | No action needed              |
| Failed                  | Needs retry or support  | Follow the visible error      |
| Correction pending      | Manager has not decided | Wait for review               |
| Clarification requested | Manager needs more info | Add a note via the correction |
| Locked                  | Edits are blocked       | Ask your manager              |

<Steps>
  <Step title="Check the entry status">
    Open Time Entry and find the entry in Recent Entries. Review its current status.
  </Step>

  <Step title="Edit if allowed">
    If edits are available, update the entry directly and save.
  </Step>

  <Step title="Request a correction">
    If editing is not allowed, use the correction request action and add a clear reason.
  </Step>

  <Step title="Wait for manager review">
    The correction shows a pending status until your manager decides. Do not submit a duplicate entry while a correction is open.
  </Step>
</Steps>

<Warning>
  If the payroll period is locked, ordinary edits are blocked. Ask your manager to review the existing entry instead of creating a new one.
</Warning>