> ## Documentation Index
> Fetch the complete documentation index at: https://docs.yrka.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage your Yrka employee profile

> View your personal details, credentials, payroll context, schedule, and job assignments in Yrka, and submit requests to update your profile or availability.

Your **Profile** is your self-service workspace in Yrka. It shows your personal information, work history, payroll context, schedule, and documents — all in one place. From Profile you can also submit requests to change your details, update credentials, and manage your availability or time off. The sections you can see and the actions available to you depend on what your organization has enabled for your profile.

<Note>
  Your organization controls which profile sections are visible to you. If a section is missing, it may not be enabled for your account. Ask your manager or admin if you need access to a section you do not see.
</Note>

## Sections on your profile

Open **My Profile** from the navigation and use the side panel to switch between sections.

<AccordionGroup>
  <Accordion title="Details">
    Your basic profile information: name, contact details, address, and emergency contacts. When detail change requests are enabled, you can use the **Edit** button in the header to submit updates for admin review.
  </Accordion>

  <Accordion title="Credentials & Documents">
    Visible licenses, certifications, insurance, and employee documents. When document or credential write access is enabled, you can upload or replace files from this section. Confidential documents remain protected and require a specific signed-open path.
  </Accordion>

  <Accordion title="Payroll">
    Read-only payroll preparation context: current-period earned pay, leave balances, paystub context, and payroll snapshot history — when your organization has enabled payroll visibility. Use Time Entry to correct time entries, not this section.
  </Accordion>

  <Accordion title="Schedule">
    Your confirmed assigned schedule events. When time-off or availability request access is enabled, you can submit requests from this section. See [requesting time off and availability](#requesting-time-off-and-availability) below.
  </Accordion>

  <Accordion title="Job Assignments">
    Jobs assigned to you, including relevant history from recent time entries and schedule assignments.
  </Accordion>

  <Accordion title="Organization">
    Your department, team, job role, and reporting context, where your organization has configured it.
  </Accordion>

  <Accordion title="Reviews">
    Shared operational reviews when your organization has enabled them. You can acknowledge reviews when the acknowledgement control appears.
  </Accordion>

  <Accordion title="Lifecycle & History">
    A record of profile changes, document requests, credential updates, and organization-structure changes that are visible to you.
  </Accordion>
</AccordionGroup>

<Warning>
  If profile access is turned off for your account entirely, `/profile` shows a disabled-access message instead of your information. Ask your manager or admin to enable employee profile access.
</Warning>

## Requesting profile detail changes

When detail change requests are enabled, you can submit updates to your personal information through the Edit modal. Changes go to an admin for review before they take effect.

<Steps>
  <Step title="Open My Profile">
    Navigate to **My Profile** and open the **Details** section.
  </Step>

  <Step title="Select Edit">
    Select the **Edit** button in the profile header. If the button is not visible, detail change requests may not be enabled for your profile.
  </Step>

  <Step title="Review current values and make changes">
    The Edit modal shows your current information. Update only the fields that need to change.
  </Step>

  <Step title="Submit the request">
    Send the change request. It moves to a **Pending review** state.
  </Step>

  <Step title="Wait for admin review">
    An admin reviews the change before it is applied to your profile. You can check the status in **Lifecycle & History**.
  </Step>
</Steps>

<Info>
  Submitting a detail change request does not update your profile immediately. The change is applied only after an admin approves it.
</Info>

## Submitting credential and document updates

When document or credential write access is enabled, you can upload or replace files in the **Credentials & Documents** section.

<Steps>
  <Step title="Open Credentials & Documents">
    Navigate to **My Profile** and select the **Credentials & Documents** section.
  </Step>

  <Step title="Find the credential or document">
    Locate the item you need to update. Check its expiration date and current status.
  </Step>

  <Step title="Upload or replace the file">
    Use the upload or replace control when it is visible. Document uploads are online-only.
  </Step>

  <Step title="Review the submission status">
    After submitting, the credential or document shows a pending or submitted status until an admin reviews it.
  </Step>
</Steps>

## Requesting time off and availability

You can submit time off and availability requests from **Profile > Schedule** when those access settings are enabled.

<Steps>
  <Step title="Open Profile > Schedule">
    Navigate to **My Profile** and select **Schedule** from the side panel.
  </Step>

  <Step title="Select Availability or Request">
    * Select **Availability** to update your available working windows
    * Select **Request** to submit a time-off request
  </Step>

  <Step title="Fill in the required information">
    Add the date, hours, reason, or coverage context depending on what the form asks for.
  </Step>

  <Step title="Submit">
    Send the request. It moves to pending and appears in your schedule request history.
  </Step>

  <Step title="Track the status">
    Watch **Profile**, **Schedule**, and **Dashboard** for status updates. Approved time off appears on your schedule calendar after manager review.
  </Step>
</Steps>

<Note>
  Time-off and availability request access can be enabled independently. You may have one but not the other, depending on your organization's settings.
</Note>

## Viewing payroll and timecard context

When payroll visibility is enabled, the **Payroll** section shows a read-only view of your current payroll period.

<Steps>
  <Step title="Open Profile > Payroll">
    Navigate to **My Profile** and select **Payroll** from the side panel.
  </Step>

  <Step title="Review the summary">
    Check your current payroll context, time entries for the period, leave balances, and any visible paystub or snapshot rows.
  </Step>

  <Step title="Correct time entries from Time Entry">
    If you see an error in your time entries, go to **Time Entry** to submit a correction request. The Payroll section is read-only.
  </Step>
</Steps>

<Warning>
  Payroll context in Profile is for review only. Yrka supports payroll preparation — it does not process payroll, file taxes, or provide wage or legal compliance advice.
</Warning>

## Request status reference

| Status         | What it means                           |
| -------------- | --------------------------------------- |
| Submitted      | Your request was sent for review        |
| Pending review | An admin or manager owns the next step  |
| Approved       | The reviewer accepted the request       |
| Denied         | The reviewer did not accept the request |
| Confidential   | The item may remain admin-only          |

## Common issues

<AccordionGroup>
  <Accordion title="The Edit button is not visible">
    Profile detail change requests may not be enabled for your profile. Ask your manager or admin to enable this access if you need to update your information.
  </Accordion>

  <Accordion title="Document upload is not available">
    The upload control may be absent because the request is read-only, closed, or requires a network connection. Document uploads are online-only.
  </Accordion>

  <Accordion title="I cannot see the Payroll section">
    Payroll visibility depends on your organization's settings. Ask your manager if you expect payroll context to be available.
  </Accordion>

  <Accordion title="Availability or time off controls are missing">
    Your organization may handle those requests outside employee self-service, or those access settings may not be enabled for your profile.
  </Accordion>
</AccordionGroup>